Project Assistant - Commercial Foodservcie Equipme

Sacramento, CA 92626 U.S.A.

Job ID: 2846 Position Type: Engineering & Design Jobs

We have an excellent position for a Project Assistant with a well established Commercial Kitchen Design/Build Organization.The Project Assistant performs a variety of analytical and administrative duties to include, assisting the Project Manager with quotes, keeping in constant communication with contractors and sub-contractors, and working with the team as in-house administrative support in order to ensure timely completion of projects.

• Provide administrative and logistic support for both Account and Project Manager
• Assist Account Manager and Project Manager with accurate project quotations
• Import and maintain customer projects into Alert
• Create and process project change orders
• Create sales orders in Alert
• Create and maintain project binder to ensure all project data is accounted for and organized appropriately
• Follow up with sub-contractors for progress report, submission of reports and recent data on target dates and other information
• Create purchase orders and notify Project Manager of any potential issues
• Create and maintain purchase order spreadsheet in order to track project items/orders
• Review manufacturer order acknowledgments against purchase orders
• Send installers paperwork (pick ticket, floor plan, PO, serial # sheet)
• File pre-liens in order to secure payment
• Meet on a regular basis to provide project updates and share relevant information
• Communicate dates and items for shipments to and from warehouse
• Create pick-lists and send to warehouse for installers
• Retrieve invoices from pick-list deficiency lists
• Create equipment warranty manuals
• Create cut sheet books, maintain current cut sheets
• Maintain project schedule on an excel spreadsheet for easy reference
• Manage all replacement equipment orders
• Manage all warranty service/service channel requests
• Send customer thank you/acknowledgment gifts
• Close projects in Alert once completed
• Perform all other duties as may be assigned

• Ability to listen, understand and communicate with staff, customers and vendors effectively, both in written and verbal form
• Ability to follow through on commitments, honestly and accurately
• Ability to think about and look at the bigger picture
• Ability to proactively problem solve until an effective solution is reached
• Ability to understand the overall workflow of a distributor/dealer style environment
• Desire to grow personally and professionally
• Ability to be flexible and adaptable to new ideas from fellow employees, management and customers
• Strong sense of ownership and willingness to take responsibility/accountability for assigned tasks.
• Prioritize and plan work activities using time efficiently
• Well-developed interpersonal skills.
• Intermediate knowledge of software applications in Word, Excel, Outlook and PowerPoint
• Ability to interface well with all departments of the company and represent the company in a highly professional manner
• Must be detail-oriented: able to identify required tasks and execute appropriately
• Ability to manage multiple tasks at one time
• Present a professional, clean, well-groomed appearance

• Minimum two (2) years’ administrative/data entry related experience in a customer service focused industry
• 1-2 years’ experience in a project related environment
• High School diploma required. Bachelor’s degree in related field preferred and/or demonstrated capability through previous experience and education to perform job responsibilities

Please send resume in strict confidence to and reference J.O. # 2846

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